Office Manager

‍Work format: On-site with occasional errands around Limassol

Employment: Part-time, with flexible morning or afternoon shifts

About the role

INXY Payments is looking for a proactive and resourceful Office Manager to take full ownership of our Limassol office, which currently accommodates a team of around 15 people.

We are looking for someone who notices what needs to be done, finds practical solutions, and follows tasks through to completion. You will create a comfortable and well-organized working environment, coordinate contractors and suppliers, support daily administrative processes, and assist with occasional personal and business-related errands.

Key responsibilities

Office management

• Take full responsibility for the day-to-day operation of the office.
• Maintain office supplies, snacks, coffee, stationery, and other essentials.
• Ensure the office remains comfortable, welcoming, and well organized.

Facilities and contractors

• Coordinate cleaning, repairs, internet, printers, and other office infrastructure.
• Find and manage plumbers, electricians, technicians, and other service providers.
• Negotiate with vendors, monitor the quality of their work, and ensure tasks are completed properly and on time.

Administration and operations

• Handle incoming and outgoing mail and deliveries.
• Collect and organize invoices and supporting documents for the Accounting team.
• Assist with parking arrangements and other office-related administrative matters.
• Prepare the workplace and essential office items for new team members.

Personal and executive assistance

• Handle occasional offline errands, including document collection and delivery, gift purchases, and car servicing.
• Support the lead Personal Assistant with bookings, research, and other ad hoc requests.

Team events

• Help organize team-building events, celebrations, and office activities.
• Coordinate venues, suppliers, logistics, and necessary purchases.

What we’re looking for

• At least 1 year of experience in office management, operations, administration, or a similar role.
• A proactive and independent approach to work.
• Strong problem-solving skills and the ability to complete tasks without constant supervision.
• Confidence using Google, ChatGPT, personal contacts, and other resources to find effective solutions.
• A friendly, service-oriented attitude combined with the confidence to negotiate firmly with vendors and contractors.
• Strong organizational skills and attention to detail.
• Fluency in Russian and English.
• A personal car and the ability to travel around Limassol when necessary.

Fuel and other agreed transportation expenses related to work errands will be compensated.

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